If you worked at a Yacht Week (YW) event, your costs are split between two approvers and must go on two separate invoices. Mixing the two is the most common reason invoices are rejected at this stage.
QD invoice (approved by QD Operations Management)
Standard pay for the assignment (skipper, host, or other role)
Lead Skipper / Lead Host bonuses
Route Manager / Host Manager pay
Approved flight contributions
Yacht damages or other reimbursements approved by QD Operations Management
Any bonus or expense approved in writing by QD Operations Management
Yacht Week invoice (approved by Events Operations Management)
Food allowances for chefs/hosts.
Any other item agreed in writing with Events Operations Management
Why the split exists
QD and Yacht Week are separate operations with separate approvers. QD invoices are reviewed by QD Operations Management. Yacht Week invoices are reviewed by Events Operations Management. Combining them means one of the approvers will reject the invoice.
Common mistakes
Putting your standard pay on the Yacht Week invoice. Standard pay always goes on the QD invoice, even when the assignment was at a Yacht Week event.
Putting food allowances on the QD invoice. These belong on the Yacht Week invoice.
Putting flight contributions on the Yacht Week invoice. Flights are a QD invoice item.
If you are not sure which invoice an item belongs on, ask before submitting.